Portrait Photography Agreement - Simple word

what is a Portrait Photography Agreement ?

A portrait photography agreement is a legal document that outlines the terms and conditions of a photography session between a photographer and a client. It is a contract that establishes the rights and responsibilities of both parties and ensures that the photography session runs smoothly.

The agreement typically includes details such as the date, time, and location of the photography session, the number of photos that will be taken, the number of edited photos that the client will receive, and the fees that the client will pay for the services. It may also include information about the use of the photos, including whether the photos will be used for commercial or personal purposes and whether the photographer will retain the copyright to the photos.

A portrait photography agreement is important because it protects both the photographer and the client. It ensures that both parties understand their obligations and rights, and it can help to prevent disputes or misunderstandings. It is recommended that both the photographer and the client review and sign the agreement before the photography session takes place to ensure that everyone is on the same page.

What are some common clauses in a portrait photography agreement?

There are several common clauses that may be included in a portrait photography agreement. Here are some examples:

1. Date, Time, and Location: This clause specifies the date, time, and location of the photography session.

2. Fees and Payment: This clause outlines the fees that the client will pay for the photography session and any additional services, as well as the payment schedule and method.

3. Cancellation and Refunds: This clause explains the policy for cancelling or rescheduling the photography session and the refund policy if the client decides to cancel.

4. Copyright and Usage: This clause specifies who owns the copyright to the photos and how they can be used. It may also include information about how the photos may be shared or distributed.

5. Model Release: This clause explains that the client gives permission for their images to be used for marketing or other purposes.

6. Retouching and Editing: This clause outlines how many photos will be edited and retouched and the turnaround time for receiving the edited photos.

7. Liability and Indemnification: This clause limits the photographer's liability and requires the client to indemnify the photographer in the event of any legal disputes.

8. Governing Law and Jurisdiction: This clause specifies the governing law and jurisdiction that will apply if any legal disputes arise.

It is important to note that the clauses included in a portrait photography agreement may vary depending on the photographer, the client, and the specific details of the photography session. It is recommended that both parties carefully review and negotiate the terms of the agreement before signing.

How can I ensure that the agreement is fair to both parties?

To ensure that the portrait photography agreement is fair to both parties, here are some steps that you can take:

1. Read the agreement carefully: Take the time to carefully review all the terms and conditions of the agreement. Make sure that you understand what you are agreeing to and that all the details are clear.

2. Negotiate the terms: If there are any clauses in the agreement that you are not comfortable with, discuss them with the photographer and negotiate the terms until you reach an agreement that is fair to both parties.

3. Clarify any ambiguous terms: If there are any terms in the agreement that are unclear or ambiguous, ask the photographer to clarify them. It is important to make sure that both parties have a clear understanding of the terms of the agreement.

4. Seek legal advice: If you are not sure about any part of the agreement, seek legal advice from a lawyer who specializes in photography contracts. A lawyer can help you understand your rights and obligations under the agreement and can make sure that the agreement is fair to both parties.

5. Sign the agreement: Once you are satisfied with the terms of the agreement, sign it and make sure that the photographer also signs it. Keep a copy of the agreement for your records.

By taking these steps, you can help to ensure that the portrait photography agreement is fair to both parties and that the photography session runs smoothly.

Simple Portrait Photography Agreement

This agreement is between the Client, whose name and address is listed above, and XXXXXXXXX.  

1. Retainer and Payment.  The Client shall make a non-refundable retainer to the Photographer to perform the services specified herein. Upon payment, Photographer will reserve the time and date agreed upon by both parties.  Payment for product orders shall be submitted to Photographer within 30 days of gallery delivery, whether via online proofing service or in-person viewing. Client agrees that this retainer is earned by the photographer when paid, and is remitted in consideration of the experience, reputation, skill of the photographer and in consideration of the inability of the photographer to schedule other clients during this time.

2. Cancellation.  If Client requests to amend or cancel this agreement 3 or more calendar days before the session date, the retainer shall be applied a mutually agreed upon reschedule date.  If Client cancels this agreement, or fails to show, 2 or less calendar days before the session date, the retainer shall be forfeited. 

3. Rescheduling/Late Arrivals.  In the event that the Client requests to reschedule a session, the retainer shall be applied to a rescheduled session if notice is given at least 3 days prior to the scheduled event.  Reschedule must be within the same calendar year.  Any Client that is late arriving to the session will have the amount of time late deducted from the time allotted for the session. 

4. Completion Schedule.  Prints generally take about two weeks from time of print order to be processed and delivered to Client. Albums can take several weeks to months to design and produce. Client should place order with enough time to allow for normal delays. Photographer shall not be held responsible for delivery delays. 

 5. Artistic Rights.  The Photographer retains the right of discretion in selecting the photographic materials released to the client.  

6. Photographic Materials.  All photographic materials, including but not limited to negatives, transparencies, proofs, and previews, shall be the exclusive property of the Photographer.  The Photographer shall make gallery proofs available through an online gallery proofing website or through an in-person ordering session.  These proofs shall be available to the Client within 2 weeks of the session. If an online proofing gallery is delivered, it shall remain open for 30 days from delivery.  If the Client requests to extend the time or reopen the online proofing gallery, a $15 unarchival fee shall apply.  All print orders must be placed within 30 calendar days of proof gallery delivery.   No prints or negatives will be released until the agreed upon amount is paid in full. 

7. Copyright and Reproductions. The Photographer shall own the copyright in all images created and shall have the exclusive right to make reproductions for, including but not limited to, marketing materials, portfolio entries, sample products, editorial submissions and use, or for display within or on the Photographer’s website and/or studio.  If the Photographer desires to make other uses, the Photographer shall not do so without first obtaining the written permission of the Client.  It is understood that any duplication or alteration of original images is strictly prohibited {Copyright Law Title 17, Appendix V. Additional Provisions of the Digital Millennium Copyright Act 2005, Section 102} without the written permission of the Photographer. 

8. Client’s Usage.  The Client shall only use the prints, including digital files, in accordance with the permissions within this agreement.  The Client’s prints are for personal use only and shall not be submitted to contests, reproduced for commercial use or authorize any reproductions by parties other than the Photographer.  If the Photographer provides a digital file print release, the Client must act in accordance with the release. 

9. Social Media.  The Client may share blog post links and Facebook albums through use of the share functions and dissemination of direct links.  Client shall not copy, download, screen shot, or capture the photographs in any other fashion.  

10. Failure to Perform.  If the Photographer is unable to perform this agreement due to illness, emergency, fire, casualty, strike, act of God or causes beyond the control of the Photographer, the Photographer and Client shall make every attempt to reschedule the session. If a reschedule is unable to be agreed upon, Photographer shall return the retainer to the client and shall have no further liability.   Further, if the Photographer is unable to deliver photographic materials due to technological malfunctions, including but not limited to camera and processing, or otherwise lost or damaged without fault of the Photographer, liability shall be limited.   

11. Photographer.  The Photographer reserves the right to substitute with another photographer.  The substitute photographer is chosen at the discretion of the Photographer and does not constitute a breach of this agreement.  The Photographer warrants the substitute photographer to be of comparable quality and professionalism. 

12. Photographer’s Standard Price List.  The charges in this agreement are based on the Photographer’s Standard Price List. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed.   

13. Travel and Overage Fees. The Client shall pay $15 per 25 miles outside the Zipcode of 63333.   

14. Arbitration.  Any controversy or claim arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration, administered in accordance with the Commercial Arbitration Rules of the American Arbitration Association, administered by a licensed Arbitrator in the jurisdiction closest to the Photographer’s office and the arbitration award may be entered for judgment in any court having jurisdiction thereof. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $50.   In no event shall an award in an arbitration initiated under this clause exceed the contracted price of the controversy in dispute. 

15. Indemnification. The Photographer shall be held harmless for any and all injury to client during the course of the photography session and the immediately surrounding events. 

16. Construction. Each party and its counsel have participated fully in the review and revision of this Agreement. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Agreement. The language in this Agreement shall be interpreted as to its fair meaning and not strictly for or against any party.

17. Miscellany. This Agreement incorporates the entire understanding of the parties.  Any modifications of this Agreement must be in writing and signed by both parties.  Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement.  This Agreement shall be governed by the laws of the State of Missouri. 

18. Waivers. The waiver of any breach of this Contract shall not constitute a continuing waiver or a waiver of any subsequent breach of the same or a different provision of this Contract. 

19. Attorney’s Fees. If either party to this Contract brings a legal action against the other party to this Contract to secure the specific performance of this Contract, collect damages for breach of this Contract, or otherwise enforce or interpret this Contract, the prevailing party shall recover reasonable attorney’s fees and all costs, premiums for bonds, fees, and other expenses expended or incurred in the action in addition to any other relief that may be awarded. 

 

Photographer’s Signature:                                                         Date:

­­­­­­­­­­­­­­­­­__________________________________                          ___________________

 

Client’s Signature:                                                                         Date:

__________________________________                          ____________________

You can also download the Portrait Photography Agreement in word format.

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Professional Wedding Cake Contract: Ensure Your Dream Wedding Cake Becomes Reality

Creating a Wedding Cake Contract: Protect Your Business and Ensure Client Satisfaction

A wedding cake contract is a legal agreement between a baker and a client that outlines the terms and conditions of creating and delivering a wedding cake. The contract typically includes details such as the cake design, flavor, size, delivery date and time, payment terms, and cancellation policy. The purpose of the contract is to protect both the baker and the client by clearly defining expectations and responsibilities, and to ensure that the cake is delivered to the client's satisfaction.

A wedding cake contract is a formal agreement between a bride (or couple) and a wedding cake baker. It helps ensure that the bride's vision for the wedding cake is properly realized. 

Some key benefits of a wedding cake contract are:

• It guarantees the specific cake design, style, flavors, tiers, etc. requested by the bride. This avoids misunderstandings later on about what was agreed upon. 

• It specifies important details like the cake delivery date, time, and location. This prevents issues with the baker not being able to deliver the cake or being late. 

• It outlines the payment terms, total price, deposit, balance due, etc. This protects the bride financially and ensures there are no surprises on the wedding day regarding costs. 

• It documents any special instructions or requests regarding the cake. This could include things like food allergies to accommodate, special decor needs, or custom shapes. 

• It provides legal protection for both the bride and baker in case any disputes arise. A contract creates obligations that both parties are legally bound to. 

• It gives the bride peace of mind that her vision will become reality. This can help reduce wedding stress and ensure this important detail is properly handled.

• It professionalizes the relationship between the bride and baker. This is especially helpful for boutique or gourmet bakers without a large online presence. 

A good wedding cake contract should be detailed but not too lengthy. It's a good idea for the bride to meet with potential bakers to discuss cake designs and options before signing a contract. The baker can then provide a personalized estimate and contract based on the bride's desired cake. 

Does this help explain what a wedding cake contract is and why it's so important? Let me know if you have any other questions. I'm happy to help in any way I can!

Download this sample Professional Wedding Cake Contract in word format.

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Choosing a wedding cake baker is important for creating guarantees on important cake details like  design,  flavors, and  tiers.  A  wedding cake contract  can help ensure your desired  cake order  is delivered properly according to your  schedule and  instructions.  The  contract  should specify the  total cake cost,  deposit amount,  balance due, and any  special cake instructions  regarding  customs shapes,  food allergies, or  decor needs  to accommodate.  By outlining obligations and providing  legal protection  for both parties, a  fair contract  helps give you  peace of mind  that the baker will realize your cake  dreams  and reduce stress on your  wedding day. 

Using multiple related tags in a single paragraph reinforces their importance while providing useful information and advice regarding why those details matter for brides ordering a wedding cake. The repetition of tags like "wedding cake contract", "cake order", and "total cake cost" help emphasize the key benefits and guarantees they provide. 

Overall, embedding several of these tags throughout the content in a natural way should significantly boost its rankings in search results and attract more qualified traffic from brides. Please let me know if you have any other questions or want any further suggestions on optimizing your wedding cake content. I'm happy to help in any way I can!

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agreement for wedding photography pdf

An agreement for wedding photography is a legal contract between the photographer and the client outlining the terms and conditions for the photography services provided. The agreement should include the following key elements:

• Names of the parties: The agreement should clearly state the names of the photographer and the client.
• Date, time, and location of the wedding: The agreement should specify the date, time, and location of the wedding to ensure that the photographer is available and able to provide the services.
• Services provided: The agreement should detail the specific services that the photographer will provide, such as the number of hours of coverage, the number of photographs taken, and any additional services such as engagement photos or a second shooter.
• Payment: The agreement should outline the payment terms, including the total cost, payment schedule, and any payment deadlines.
• Copyright and usage: The agreement should establish who owns the copyright to the photographs and what usage rights the client has. This may include the right to print, share on social media, or use for personal or commercial purposes.
• Cancellation policy: The agreement should include a cancellation policy in case the client needs to cancel or reschedule the wedding. This policy should specify any fees or penalties associated with cancellations.
• Liability and indemnification: The agreement should outline the photographer's liability and indemnification obligations in case of any loss, damage, or injury that occurs during the photography services.
• Dispute resolution: The agreement should establish a dispute resolution process in case of any disagreements or disputes that arise during the wedding photography process.

Both parties should carefully read and understand the agreement before signing, to ensure that they are in agreement with all of the terms and conditions. It is also recommended to have a lawyer review the agreement to ensure it is legally binding and protects the interests of both parties.

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Event Photography Example Contract

Simple photography contract template

This agreement is between [CLIENT 1 NAME], hereinafter referred to as the "Client", and Philip Vladimir Photography hereinafter referred to as the "Photographer(s)".

Date of Event: [EVENT DATE]
Start Time: [EVENT START TIME]
Ending Time: [EVENT ENDING TIME]
Other Times/Arrangements and Services agreed on: [OTHER TIMES/ARRANGEMENTS AND SERVICES]

[CLIENT 1 NAME]
Address: [CLIENT 1 ADDRESS]
Email: [CLIENT 1 EMAIL]
Phone: [CLIENT 1 PHONE]

Location
Name of Location: [CEREMONY LOCATION NAME]
Address: [CEREMONY LOCATION ADDRESS]
Phone: [CEREMONY LOCATION PHONE]

Additional Contact 1
Name: [ADDITIONAL CONTACT 1 NAME]
Mobile Number: [ADDITIONAL CONTACT 1 MOBILE NUMBER]

Additional Contact 2
Name: [ADDITIONAL CONTACT 2 NAME]
Mobile Number: [ADDITIONAL CONTACT 2 MOBILE NUMBER]

Additional contacts must be able to be contacted on the day of the wedding.

Amount agreed: $[COST OF SERVICES AGREED UPON]

Booking fee/deposit: $[BOOKING FEE/DEPOSIT AMOUNT]

The booking fee is due on signing this agreement (Booking Fee is [BOOKING FEE PERCENTAGE]% of the amount, with the balance of the amount agreed due [BALANCE DUE DATE # DAYS] days before the day of the wedding.

The Client agree to provide a meal for the Photographer if the length of attendance exceeds five hours.

Entire Agreement: This agreement contains the entire understanding between the Client and the Photographer.

Confirmation: A signed “Contract for Event Photography Services” and payment of the booking fee are necessary to confirm the stated wedding services from the Photographer.

Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that the Photographer be provided with a helper (someone who knows most of the guests) who will point out key individuals to be photographed. The Photographer may also require assistance in organizing family groups. The Clients also agree to give the Photographer sufficient warning of key events to give the Photographer time to prepare e.g. cutting the cake, speeches etc. Please note that not all guests like having their photo taken. In such cases the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.

The Schedule: Our shooting schedule, style of working and experience are designed to achieve a great set of Event photos for the Clients, accomplished with good humour and enjoyed by all concerned. Both the Clients and the Photographers therefore agree that punctuality and cheerful cooperation are essential to producing outstanding photographic results. In cases where the Event does not run on time (for example, extreme lateness by one of the Clients guests) we cannot guarantee to take our normal set of photos although in such circumstances we will do our absolute best to compensate.

Paparazzi Event Guests: All your guests will have digital cameras and all your guests will want to take photographs at Key times. In the spirit of cheerful cooperation the Clients agree to give the Photographers precedence over the guests in order to take the photographs required for the Event services described above. I cannot be held liable for a lack of Event photos if guests taking their own photos of the Key moments continually interrupt the Photographer's work.

Copyright Law: The copyright of photographs remains with the Photographer. The images taken by the Photographer are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from the Photographer.

Model Release: The Client grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.

Limit of Liability: If a photographer is too ill or becomes injured and cannot supply the wedding services specified above the Photographer will try to book a replacement wedding photographer. Under normal circumstances a second photographer from the Photographer is there for the day anyway and this photographer will then shoot the day on his/her own. If both photographers are unavailable and a replacement photographer cannot be found then liability is limited to a refund of any payments received. The Photographers have working methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.

Booking Fee/Deposit: In the event of the Clients cancelling the Event for whatever reason the booking fee is non-refundable your deposit becomes a "studio credit" and may be used toward a future session or event.

We have understood the contents of this contract and agree to the terms therein.

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