Share individual notes on iPhone

There are several ways to share individual notes on your iPhone. Sharing a single note is a good idea when working with a few people on a small project or just brainstorming ideas.

Step 1: Launch the Notes app on your iPhone and tap on the folder containing the note you want to share.

Step 2: Swipe from right to left on the note you want to share.

Step 3: Tap the Share icon.

Step 4: Here you can select how you want to share your notes. You can share your notes using Messages, Mail, and other chat apps.

Step 5: You can also use 3D Touch (on supported iPhones) to open the context menu and share the note.

Step 6: If the note is already open, tap on the three-dot menu at the top right corner and then tap on the Share Note option.

Share Notes Folder on iPhone

If you're managing a big project that requires you to share multiple notes, instead of sharing them individually, you can keep all the notes in the same folder and share the folder.

The best thing about creating a shared Notes folder is that every new note you create there is automatically shared with other participants. This saves you from having to share new notes again.

Step 1: Open the Notes app. Swipe from right to left on a Notes folder and tap the Share icon.

Step 2: You will again be presented with all the usual note sharing features, so choose which one you want to use.

Step 3: You can also use the 3D Touch feature (on supported iPhones) to bring up the context menu and share the folder.

Step 4: When you are in a folder, tap on the three-dot menu in the upper right corner to reveal the sharing option.

Track changes in shared notes

Apple Notes comes with a built-in feature that lets you track changes made by other participants.

Step 1: Launch the Notes app. Open a shared note and tap the Shared Note icon.

Step 2: Tap on Show Highlights option.

Step 3: Now you can see the changes made by other users with their name and timestamp.

Manage shared note permissions

Sometimes you don't want others to edit the notes you've shared. Fortunately, Apple Notes lets you manage permissions to grant read-only access to attendees.

Step 1: While sharing a note or folder, tap on the Sharing Options menu.

Step 2: You can grant view only permission by selecting View Only option.

Step 3: You can also turn off the toggle next to "Anyone can add people" if you don't want your attendees to add other people to the note.

Step 4: To manage permissions on an already shared note, tap the Shared Note icon at the top.

Step 5: Tap on the “Manage Shared Note” option.

Step 6: Now tap on Sharing Options to be able to manage permissions.

Remove people from shared notes

If someone has left your team or an unwanted person has been added to a note or shared folder, you can easily remove them.

Step 1: Tap the Shared Note icon and select "Manage Shared Note".

Step 2: On the Contacts screen, tap on the name of the person you want to remove.

Step 3: In the next screen, tap Remove access to remove this person from the sharing list.

6. Stop sharing notes

Once your work is done and you no longer need other people's input, you can stop sharing notes.

Step 1: Tap the shared note icon and select "Manage Shared Note".

Step 2: On the Contacts screen, tap Stop Sharing.

Step 3: Finally, confirm by tapping the Stop Sharing button in the confirmation box.

Share notes on iPhone and collaborate easily

Apple has made it easy to collaborate with others on documents without using a third-party app. The best part about sharing notes on iPhone is that all edits are synced instantly, allowing you to collaborate in real time. If you're working with others on a project, use the Apple Notes sharing feature and let us know how it goes.